Spa scheduling software that simplifies life and increases sales

A spa booking software helps you run your spa by streamlining and automating various operations. It automates and improves day-to-day operations, such as bookings, scheduling and payments, automatic reminders, managing therapists, and marketing your spa services.

Automating these business processes with a spa scheduling software saves time and improves efficiency, allowing you to focus more on your spa services, customer relationships and growing your business.

A spa booking software collects and stores data for you and lets you access it 24/7, from any device. You can also opt to restrict access to authorized staff members, and set which bookings each staff member can see and manage.

A spa appointment software lets you and your staff focus on your customers and grow your spa instead of spending time on the phone and on repetitive manual administrative tasks. It helps reduce double-bookings and no-shows, automatically sends email and txt reminders to your customers, and allows you to securely collect bookings and payments online and in-store.

A spa scheduling software also lets you customize the availability of your therapists with the days and times each therapist is available and blocking out days when they take time off. In addition, you and your staff members can sync your spa online booking software calendar with your personal calendars, like Google Calendar, Apple Ical and Outlook.

Bookeo is an all-in-one spa booking software for boutique spas, spa resorts, and franchises, with all the features you need to efficiently run your spa. Our spa appointment booking software makes it easy to manage booking, scheduling, therapists, and payments so you can simplify and automate your spa’s daily operations.

Bookeo, an alternative to Mindbody and Acuity, is extremely flexible and easy to use for your therapists and your customers. Your Bookeo dashboard displays up-to-date spa appointment booking so you can keep track of your daily appointment schedule and never miss a beat.

Your clients will love being able to book, cancel, and reschedule their own spa bookings online 24/7 without having to call you.

To get started with Bookeo’s spa booking software, sign up for a free 30-day trial account – no credit card is required. Add your business details, therapists and spa services. Set your services description and upload images and videos that showcase them. 

To accept bookings, you can use Bookeo’s customizable spa booking page or you can integrate the Bookeo widget on your website, so your customers can book spa services right from your website – without overlays or popups. 

For a professionally branded booking experience, you can customize the colors and style of your booking page to match your logo and website and also select one of Bookeo’s gorgeous booking page layout templates. 

If you want to accept online payments for spa services, simply integrate one of the supported payment gateways.

Now Bookeo’s spa scheduling software will take bookings for you, 24/7. 

Bookeo’s spa scheduling software offers powerful integrated marketing features that help you get more bookings and grow revenue for your spa.

Use our spa scheduling software to easily upsell your spa services with add-ons.

Run promotions when you launch a new service, or during slower days and times of the week.

Sell prepaid spa service packages (such as 5 massage sessions at the price of 4) which offer more value for your clients while allowing you to get paid upfront. Prepaid service packages also help build customer loyalty, increasing repeat visits.

Sell gift vouchers online and in-store to boost sales and drive additional revenue for your spa business.

Yes. Bookeo’s spa scheduling software is designed to handle online payments and deposits as part of the booking flow. Bookeo processes bookings and payments, enabling clients to view real-time availability and make payments anytime, anywhere, on any device. Our booking software for spa business centralizes both online and in-store payment activity in your dashboard for real-time reconciliation. In practice, accepting payments online requires connecting your account to a supported payment gateway. Bookeo integrates with widely used providers, including Stripe, Square, and PayPal, so you can accept card payments securely during checkout.

For deposits specifically, our software for spa salons lets you configure payment terms per service. Within the “Payment and deposit” settings, you can require “online payment of the full amount,” “online payment of a deposit,” collect a card to hold the booking, or choose not to require online payment. There are also optional features such as Deferred payment (“pay later”) and a Pay Balance button for settling outstanding amounts online. Depending on the gateway you select, customers may pay directly on the Bookeo checkout page or be redirected to the provider’s hosted checkout. If you also take payments on site, Bookeo integrates with Square POS for tap and swipe transactions that automatically appear in your dashboard alongside online payments.

Finally, Bookeo’s spa booking software does not charge its own commission on processed online payments; only your chosen gateway’s fees apply.

Yes, our spa scheduling software includes robust automated reminders and notifications designed precisely to help reduce no-shows and ensure both clients and staff are well-informed. The booking system for spa business sends out confirmation messages immediately when a booking is made, as well as reminders via email or SMS/TXT ahead of the appointment. These reminders are fully configurable, both in terms of timing (how far in advance you want the reminder sent) and medium.

To enable these notifications, business administrators can go to the Settings > Reminders section of their Bookeo account. From there, they can activate email reminders, choose how far in advance the email should be sent, edit the content of the message (including logos, business contact info, custom message text, even social media links), and save those settings. Similarly, SMS/TXT reminders can be enabled in that same reminders settings area; the business picks how far ahead of the appointment the text message should go out.
Furthermore, Bookeo’s spa booking software sends automatic staff notifications as well: when bookings are made, changed, rescheduled, or cancelled, Bookeo can inform relevant staff members by email or SMS, depending on the configured notification rules. This keeps staff aware of what is happening in real time.

Bookeo also allows for customization of the content and branding of reminder messages: you can include your business’s logo, contact details, custom messages for different services, colors, and layout to ensure that the reminders reflect your spa’s identity.

All these features work together to reduce forgetfulness or customer oversight. By reminding clients in advance and giving staff visibility into upcoming appointments, Bookeo’s scheduling solution for spas helps lower the incidence of no‐shows and cancellations without notice. This means more efficient schedules, better utilization of staff and resources, and ultimately improved revenue stability.

Bookeo’s spa scheduling software is built with multiple layers of security that protect both client data and payment information. Its Advanced security & hosting architecture is PCI-DSS compliant and includes triple server redundancy, automatic server replication, and world datacenter coverage to sustain operations even in the event of datacenter issues. Data is backed up continuously in real time to two replica servers, with four additional daily backup snapshots stored on separate redundant cloud servers, helping ensure both availability and recoverability.

All communications between your business and Bookeo are encrypted using SSL/TLS (“bank-level”) encryption at 128 or 256 bits.

For payments, Bookeo’s spa booking software lets you accept fully encrypted online payments through integrations with major payment gateways and explicitly notes that it does not require you to use a proprietary gateway. Bookeo is PCI-DSS compliant and assessed daily by a third-party PCI-approved vendor, which helps reduce your liability with card networks. Depending on the gateway and your settings, you can require full payment, deposits, or collect a card to hold the booking. Where supported by the gateway, you can opt to remember card details.

Administrative safeguards are available as well. You can enforce Multi-Factor Authentication (MFA) for account access, set password security and expiration policies for all users, and enable anti-phishing protections by adding a personalized image to all Bookeo notification emails, features that help prevent unauthorized access and email spoofing.

Together, these elements demonstrate a platform designed to safeguard sensitive information throughout the booking and payment lifecycle.

Yes. Bookeo’s spa scheduling software includes built-in marketing tools to sell prepaid service packages, offer memberships, and issue gift vouchers, all from the same booking platform. With our software, you can sell prepaid service packages (e.g., five massage sessions for the price of four) and sell gift vouchers online and in-store.

For packages, Bookeo supports prepaid packages/passes, virtual punch cards that let clients pre-purchase a set number of services and redeem credits when booking online or when staff record a booking. These packages are designed for scenarios such as “a package of 5 massages or 6 sauna sessions”.

For memberships, Bookeo’s booking software for spa lets you define one-time or recurring membership plans, set special member pricing, restrict specific services to members-only, and allow clients to enroll and manage their memberships directly from the customer area. This structure supports both loyalty and predictable revenue while keeping enrollment and billing inside your booking flow.

For gift certificates, Bookeo provides a full gift voucher module. You can sell vouchers online and in-store, customize the voucher content and redemption instructions, and search vouchers by code or customer. These vouchers are redeemable during the booking process.

Bookeo’s spa scheduling software enhances day-to-day operations and elevates the client journey by centralizing key workflows, booking, payments, reminders, and marketing, into a single, always-on system. Clients can check real-time availability, schedule appointments, and complete payments online 24/7, while you oversee activity from a unified dashboard. This replaces ad-hoc calls and manual entries with a consistent, automated process designed for boutique spas, resorts, and multi-location teams alike.

On the client side, Bookeo’s software for spas offers a polished booking experience that meets people where they are. You can embed a widget directly on your website or use a standalone, brandable booking page with customizable layouts, colors, and styles. Bookeo also connects to Google’s Reserve, so clients can discover your spa on Google Search or Maps and book immediately. After checkout, the spa booking system sends branded confirmations, automated email/SMS reminders to reduce no-shows, and follow-up messages to encourage reviews, plus it allows customers to reschedule or cancel online without calling the front desk.

Operationally, Bookeo’s spa software keeps your calendar and payment data organized in one place. Online payments update availability and appointment details in real time; on-site tap/swipe transactions can flow into the same dashboard via POS integration. Staff calendars can automatically sync with Google, Apple, Outlook, or Office 365 to prevent double-booking. You also gain an organized client database with integrated intake forms, so essential information is captured before service. Marketing tools, such as prepaid packages, gift certificates, and promotions, are built in, and a broad set of integrations (e.g., Stripe, PayPal, Square, Mailchimp, Xero, Zoom) helps streamline adjacent workflows. Advanced features for service durations, bundles, and staff/location rostering round out scheduling control.

Finally, Bookeo underscores service reliability with around-the-clock support and a global customer base, aligning platform responsiveness with the operational needs of busy spas.

Yes. Bookeo’s spa scheduling software is designed for seamless use across smartphones, tablets, and desktops for both clients and staff. On the customer side, clients can view real-time availability and book appointments anytime, anywhere, on any device, ensuring the booking flow remains accessible whether visitors arrive from mobile browsers or larger screens. You may embed Bookeo’s scheduling widget into your website or use a standalone booking page; in both cases, the interface is optimized to present a streamlined, branded experience on smaller displays.

The platform also provides a purpose-built mobile experience rather than requiring a separate app. Bookeo’s spa booking system automatically detects mobile devices and serves an interface tailored to the device’s capabilities and screen size. For administrators, the mobile interface mirrors the desktop back-office: you can access the appointment calendar, manage customers, and work within settings and account areas directly from a smartphone or tablet, so front-desk and on-the-floor workflows remain uninterrupted.

This responsive design supports mobile bookings out of the box and helps maintain a consistent experience across devices.