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Tours & Activities

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Manage your tour schedule in real time

With Bookeo online tour booking system your schedule is automatically updated 24/7. Say goodbye to scribbled notes, overbookings and phone calls.

  • 24/7 access for you and your guides

    Access your online tour calendar anywhere, anytime. View reservations, staff/vehicle rosters and payments updated in real time. Easily set what each guide and staffer can see.

  • Work on the go with our mobile reservation system

    View and manage your online tour calendar from any mobile device, without downloading an extra app. Bookeo’s interface automatically adjusts to your device screen size and shape.

  • Send automatic notifications and reminders

    Reduce costly no-shows with automatic booking confirmation emails and texts automatically sent to your customers.

  • Stay up to date with Email/TXT

    Keep your tour guides always up to date with automatic email and TXT notifications. So they instantly know about new, rescheduled, or cancelled tours - even when they’re on the go.

  • Print detailed tour manifest

    Easily print tour manifest with participant details, amounts paid and due, plus any additional options selected during reservation – including pick up and drop off locations. The Bookeo tour booking system is so easy that your guides will thank you!

  • Track tour attendance

    No more endless copying, checking and rechecking. With our tour reservation system you can easily track no-shows and cancellations.

  • Track every reservation step

    See when and by whom new and rescheduled bookings, or cancellations were made. Automatically track use of coupon codes, promotional discounts and gift vouchers.

Seamless integration into your website

Don’t pay extra to have your customers book directly on your site. Bookeo includes full integration into your website for no additional fee.

  • Seamless website integration

    Give your customers a seamless booking experience on your website. The Bookeo widget integrates beautifully into any HTML site, including WordPress (with a WordPress booking plugin), Wix and Weebly.

  • Advanced design customization

    Easily customize the design of your reservation widget to seamlessly match the look and feel of your own website.

  • Booking cart and package deals

    Sell multiple tours and activities with the integrated booking cart. Upsell tours and activities with extras and options, like merchandise or photography packages.

  • Get social with bookings on Facebook

    Accept reservations online right from your Facebook page with Bookeo’s dedicated Facebook app – at no extra charge.

  • Customize customers’ navigation

    Keep customers focused on what they’re interested in with direct links, buttons and widgets – for example of a specific tour or gift voucher purchase.

  • Display tours and activities by date or by description

    Let your customers see and book your tours and activities by date, or if you prefer, by name with description and picture.

  • Entrance customers with videos and images

    Your pictures and videos are worth 1000 words. Let your customers see what your tours and activities are like using pictures, photo galleries and video – along with tour descriptions.

  • Instantly speak over 30 languages

    Make all of your customers – English-speaking or not – feel “at home” with your business by letting them book and pay in their own language – without having to hire a multilingual staff.

Scheduling tours and activities has never been easier

Ditch the lists and frustrating spreadsheets. Stay organized with Bookeo’s advanced scheduling.

  • Flexible and complete scheduling

    Easily schedule weekly tours and activities, one-time events, personal tours and charters. Upsell tours and charters with extra and options – for a low flat monthly fee.

  • Easy reservations and rescheduling

    One click reservations and rescheduling for you and your customers. Real-time price calculation reflects pricing seasons, specials, promo codes and vouchers.

  • Simple guide and vehicle fleet management

    Assigning guides and vehicles to tours and itineraries is no longer a puzzle. Seamlessly roster guides and vehicles with Bookeo online scheduler.

  • Optimize guides time and vehicle use

    Offer tours and activities on a first-come, first-served basis and let customers decide what should be on the schedule. Guides and vehicles are effectively assigned to a tour only when a booking is made.

  • Automatic waiting lists

    Easily ensure that your tours are always fully booked: allow clients to join a waiting list when tours are sold out. If someone cancels and seats become available, Bookeo will automatically notify customers in the waiting list.

  • Manually accept or deny booking requests

    If you want, you can switch off automatic acceptance of online bookings, so you can review each booking request and decide if you want to accept it.

  • Automatically run tours only if you have enough reservations

    Don’t want a tour of only 3 participants? Just set your minimum desired signup number. Bookeo scheduler automatically accepts booking requests for you when you reach your specified participant number.

  • Simple one-click recurring bookings

    Skip the drudgery of repeated booking entries. You and your customers can now easily make recurring bookings – for the same or varying days and times of the week.

Stay up-to-date no matter where you are

Wherever you are, you’re up-to-date with instant txt or email booking notifications and with your tour schedule automatically synced with your personal calendar.

  • Google Calendar 2-Way Sync

    See tours and activities schedule in your Google Calendar. Your personal events are synced to Bookeo to mark you as unavailable for bookings. So your guides will never have to be in two places at the same time again.

  • Easily sync with your mobile device

    Whatever device you use, Bookeo Calendar is always with you. Automatically sync your tours and activities schedule with your iPhone, iPad, Android and Microsoft phones/tablets.

  • See up-to-date bookings in your iCal

    Stay informed even when you’re on the go. Easily view all of your bookings in your iCal – automatically updated with new bookings, changes, and cancellations.

  • Stay synced on Outlook and Office 365

    Never miss a tour again. Bookeo’s iCal feed easily syncs with your Outlook Calendar and Office 365, so you can view all your latest bookings.

Organized customers data at your fingertips

Never rifle through papers to find customer and participants info again. Keep it all organized, updated and accessible anywhere, anytime.

  • Customer and participants info, simplified.

    Maintain comprehensive, up-to-date customer and participants profiles including contact details, booking history, purchases, and a photo from Facebook or your own uploaded photo.

  • Custom people categories to suit your business

    Offer differently priced tours for custom people categories – such as students or seniors.

  • Get the info you need at booking time

    Ask about customers’ health background, passport number, pick up location or other preferences. Questions appear seamlessly on your booking form and are automatically pre-filled in all future bookings, saving time for you and your customers.

  • Linked participants

    Easily see all the linked participants to a customer and their profile, booking and payment history.

  • Customer notes for internal use

    Track useful information about customers and participants, so you and your guides can see it whenever you access the customer’s profile.

No commissions, no booking fees

Only pay a low, fixed monthly fee. Stop worrying about handwritten credit card info. Get secure, encrypted and seamlessly tracked payments.

  • Wide range of payment gateways

    Bookeo integrates with major payment gateways worldwide – we don’t require you to use our payment gateway. Accept fully encrypted and secure online payments on your website.

  • Multiple pricing levels and pricing models

    Easily set standard and seasonal pricing, as well as discount options for group bookings. Offer hourly rates or package options for charters.

  • Set taxes or tour/activity specific surcharges

    Set taxes included and not included in the tour prices, additional fees and surcharges. Bookeo automatically applies them for you and shows them in your reports.

  • Set Terms & Conditions and Cancellation Policies

    Avoid the battle of the forms with tour and activity specific Terms & Conditions and Cancellation Policies. Your customers must accept them to complete their online reservation.

  • Tracking of in-store and on the go payments

    Bookeo tracks in-store and on the go payments for you, when you charge a credit card directly from your calendar – or, for example, when customers pay cash.

  • Get balances paid online

    Online balance payments mean your customers can pay when it’s convenient for them. Bookeo automatically tracks balance payments for you.

  • Flexible payment terms by tour

    Different tour, different payment term? No problem. Require online payments or deposits – or opt to collect credit card info if that suits you best.

  • Let customers decide when to pay

    Want to let your customers decide if they want to pay at the time of booking or when they come in for their tour? Bookeo makes it easy.

  • Accept online payments safely

    Reduce your liability to credit card companies. Bookeo is PCI-DSS compliant and assessed daily by a third-party PCI approved vendor, as required of all businesses accepting credit cards.

Increase sales. Simply.

Become an instant marketing pro and easily grow your business with seamlessly integrated cutting-edge marketing tools. All included in the low monthly subscription fee.

  • Sell more through Distribution Channels and OTAs

    Reach more customers and get more bookings sharing your tours inventory in real-time with integrated Distribution Channels and OTAs – like Expedia and Tripadvisor/Viator.

  • Boost sales with targeted promotions

    Increase sales during slower periods, or when launching a new tour or activity. Easily set which tours or activity you want to promote, and on which days. Then post on Facebook or Twitter in one click.

  • Save time on Daily Deal site promotions

    Effortlessly import voucher codes from “Deal of the Day” sites, like GroupOn. Eliminate fraud and save time! Reservations fill up, vouchers are automatically validated and tracked for you.

  • Increase revenue with gift vouchers

    Get new customers and boost sales with gift vouchers – you can sell them online or in person. Easily set refund policy and length of voucher validity.

  • Automatic lead remarketing

    Entice customers who don’t finish the checkout process to return and make a booking - with timed automatic emails customized by you.

  • Manage Resellers and Booking agents

    Load resellers and booking agents and automatically track sales – so you can easily calculate commissions.

  • Maximize profit with online reviews

    Save time with automatic follow-up emails and ask your customers to rate their experience, or publish positive reviews on your website, Tripadvisor, or another online review aggregator.

  • Send personalized marketing campaigns

    Keep in touch with your customers with professional and fully customizable marketing campaigns. Effortlessly send campaigns to all customer or target groups – and boost retention.

  • Get repeat clients with prepaid packages

    Enhance customer loyalty with prepaid packages (virtual punch cards). Easily set number of visits, validity and refund policy. Credits are automatically deducted and tracked.

  • Get recurring income with memberships

    Attract more referrals with memberships. Easily set membership rates with automatic recurring payments. Offer members-only discounts or tours/activities – including limited or unlimited free tours.

Gain insight with analytics

Analyze your business like a pro with Bookeo’s analytics. Compare data on bookings and revenues to see how your business is going and focus on what’s working best.

  • Easy reporting with advanced capabilities

    Easily create powerful and detailed reports for regulation compliance or internal use.

  • Detailed statistics

    Analyze and compare past months’ revenue, customers, preferences, reservations, guides and vehicle fleet utilization.

  • Charts

    View up-to-date performance of your business at a glance with Bookeo’s statistics.

  • Integrate with Google Analytics

    See where your customers are coming from and how much each marketing campaign is generating with Bookeo’s Google Analytics/Adwords integration.

  • Integrate with your custom analytics software

    Integrate with your custom analytics software to see how your campaigns are doing. Track traffic, origination, revenue sources and conversions.

Advanced security & hosting

Rely on Bookeo’s cloud-based, PCI-DSS compliant system architecture and triple server redundancy to keep your business running smoothly no matter what.

  • Reliable Cloud Hosting

    Bookeo’s advanced hosting architecture keeps your business running smoothly and continuously, even in cases of unforeseen natural disasters, hardware failures or major datacenter problems.

  • Continuous Backup

    All data is backed up continuously in real time to two separate replica servers, so your backups are usually just a few seconds old. Additionally, 4 daily backup snapshots are stored on separate redundant cloud servers.

  • Bank level encryption

    As part of our PCI-DSS compliance, all Bookeo communication with our business customers is encrypted using SSL/TLS encryption (128 or 256 bits), the same level of encryption used by banks.

  • PCI-DSS Compliant

    Bookeo is assessed daily by a 3rd party PCI-approved vendor to keep your customers’ credit card information safe and secure, reducing your risk of liability to major credit card networks.

  • World Datacenter Coverage

    Your web page response time is fastest when your datacenter is nearby. That’s why Bookeo has multiple datacenters in each of 3 different geographic zones: The United States, Europe and Asia/Pacific.

  • Automatic Server Replication

    Each of our servers has 2 identical replicas. Bookeo switches automatically to a different datacenter whenever needed to keep your business running without interruptions.

  • Triple Server redundancy

    Each of the 2 replica server is hosted in a different city, different datacenter, run by a different hosting company – and features redundant power generators, network connections as well as restricted security access.

“

They system is perfect for tour companies. They keep implementing more and more features as well as widgets for integration with other social media and platforms.

— Discover Budapest, Ben
“

Your system is great. We are very pleased with Bookeo. Had no issues from our customers other than not being able to book a tour because it was sold out

— Friends of Oakridge, Steve Harris
“

You guys get 10 points for developing some great, simple, easy to follow processes and excellent customer service.

— Water Wanderers, Leonie Cockman
“

The booking system is simple and is so crucial to our business that it directly links to our Google calendar. We have saved hundreds of admin hours using this new system. Thank you Bookeo!

— Biking Buenos Aires, William Whittle
“

Thanks for the quick reply and great service as always. I have been incredibly happy with Bookeo, and your great service is one of the many reasons.

— Squadronops, Gregory Morris
“

Bookeo is REALLY user friendly; easy to learn; easy to navigate; very customizable. All this and it’s really inexpensive! All the other booking systems charged per person, or they were more expensive.

— Cajun Food Tours, Marie Ducote
“

Bookeo has changed my life and also I am sure it has increased my conversions.

— Classic Sail Barcelona, David Baird
“

We implemented Bookeo last fall for our excursion business. The software has made my life so much easier this summer. It’s also helped us increase our business by 20%. Thank you!

— Delmarva Board Sports, Janis Markopoulos
“

Have been using this system for three seasons in a busy whale watch tour operation. No down time to date and is generally very easy to use.

— Gatherall’s Boat Tours, Mike Gatherall
Try Bookeo for free For 30 days. No credit card required.
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